Public Adjuster Software That Manages Your Entire Claims Practice
Stop chasing claims. Start closing them. ClaimFlow is the all-in-one claims management platform built specifically for public adjusters — track every claim, automate every follow-up, and close faster from FNOL to settlement.
MANAGE CLAIMS AGAINST ALL MAJOR INSURANCE CARRIERS
Licensed public adjusters in 46 states use ClaimFlow to track, automate, and close property damage claims faster.
Why Public Adjusters Need Claims Management Software
ClaimFlow was built by someone who spent 5 years inside insurance claims management — not by software engineers guessing how you work, but by someone who’s been in the trenches handling real claims.
Without Claims Tracking Software
- Photos arrive by text, email, and WhatsApp. You spend 20 minutes searching for that one roof photo the carrier asked for.
- You forgot to follow up with the carrier on that $85K claim. It’s been sitting for 3 weeks. Money left on the table.
- Your policyholder calls for the 4th time: “What’s happening with my claim?” You scramble through notes.
- You’re managing 30+ open claims in a spreadsheet. Which ones need attention today? No idea.
- Scheduling inspections by phone and text. Double-bookings happen. Policyholders wait.
- End of month: no idea what your claims pipeline is worth or how fast claims are moving.
With ClaimFlow Claims Management
- Every photo, document, and estimate is attached to the claim record. One click and it’s found.
- Automatic follow-ups go out on day 3, 7, and 14. The carrier knows you’re on top of it. Claims move faster.
- Policyholders get automatic SMS updates at every stage. They feel informed. You get fewer calls.
- Visual pipeline shows every claim by stage. Open ClaimFlow and immediately see what needs action.
- Integrated calendar lets policyholders self-book inspection slots. No more phone tag.
- Reporting dashboard shows active claims, avg. cycle time, settlement amounts, and revenue at a glance.
Claims Pipeline Management: From FNOL to Settlement
ClaimFlow organizes your entire public adjusting practice into one visual workflow. At every stage, automation handles the admin — you focus on inspections, estimates, and negotiations.
Intake
Collect
Site Visit
Scope
Settle
Paid ✓
Automation at every stage: When a claim moves to a new stage, ClaimFlow automatically sends follow-ups, requests documents, updates policyholders, and flags stalled claims — so nothing falls through the cracks. See all automation features →
Public Adjuster CRM & Claims Management Features
One platform to replace your spreadsheets, email threads, calendar apps, and sticky notes. Built for the way public adjusters and independent adjusters actually work.
Insurance Claims Pipeline
Visual Kanban board tracks every claim from FNOL to settlement. Drag and drop between stages. Always know where every claim stands across your entire book of business.
Automated Claims Follow-Ups
SMS and email sequences fire automatically when claims change stages. Chase carriers, request documents from policyholders, and send status updates hands-free.
FNOL Intake Forms
Branded online forms for new claims. Policyholders submit damage details, upload property photos, and provide policy info directly into your claims management system.
Claims Document Management
Every policy declaration, Xactimate estimate, property photo, and carrier correspondence linked to the claim record. Search, find, and share in seconds.
Inspection Scheduling
Policyholders self-book property inspection appointments. Syncs with your calendar. No more double-bookings, phone tag, or missed inspections.
Policyholder Communication
Two-way SMS and email from within the platform. All policyholder and carrier communication logged on the claim. Client portal for self-service status checks.
Mobile App for Field Adjusters
Update claims, snap property photos, log inspection notes, and message policyholders from the property site. Full access on iOS and Android.
Claims Reporting Dashboard
Active claims, average cycle time, settlement amounts, and revenue at a glance. Know exactly how your public adjusting practice is performing month over month.
How Claims Management Software Pays for Itself
As a public adjuster earning 10–20% contingency fees, your time is worth real money. Every hour spent on admin is an hour you’re not inspecting properties, writing estimates, or negotiating settlements.
Your Numbers
- Avg. claim settlement: $75,000
- Your fee at 15% contingency: $11,250 per claim
- Hours lost weekly to admin: 10–15 hours
- Extra claims with that time back: 2–3 per month
- Additional monthly revenue: $22,500–$33,750
Your Investment
- ClaimFlow starts at just $97/month
- Cost per claim managed: less than $2
- Break-even: close 1 extra claim
- ClaimFlow costs less than 0.9% of a single claim fee
- Return on investment: 116x – 348x
If ClaimFlow helps you close just one additional claim per month…
That’s $11,250 in revenue from a $97/month investment. Two extra claims? The math speaks for itself.
Public Adjuster Software Pricing
No long-term contracts. No hidden fees. Month-to-month billing. Cancel anytime. See full pricing details →
Starter
For newly licensed PAs or adjusters with a smaller caseload
- Visual claims pipeline (up to 25 active claims)
- Basic SMS & email follow-ups
- Online FNOL intake form
- Claims document storage
- Inspection calendar
- Mobile app (iOS + Android)
- Two-way SMS & email
- Email support
Professional
For established public adjusters managing a full book of business
- Everything in Starter, plus:
- Unlimited active claims
- Advanced automation workflows
- Policyholder self-service portal
- Branded intake forms & communications
- Claims reporting dashboard
- Self-booking inspection calendar
- Priority email & chat support
Agency
For adjusting firms, IA teams, and multi-adjuster operations
- Everything in Professional, plus:
- Multi-user access (up to 10 seats)
- Team performance tracking & leaderboards
- Custom automation sequences
- Advanced analytics & revenue reporting
- White-label client portal
- API access & integrations
- Dedicated account manager & phone support
Enterprise or 10+ users? We offer custom plans for larger adjusting firms and TPAs. Contact our team to discuss your needs and get a custom quote.
Why Public Adjusters Choose ClaimFlow Over Generic CRMs
We’re not a generic CRM with a claims label slapped on. ClaimFlow was designed from day one for how licensed public adjusters actually work — in the field, on the phone, and under deadline.
- Built by claims professionals — 5 years of insurance claims management experience baked into every feature and workflow
- Up and running in 24 hours — no complex setup, no IT department, no consultants needed
- Works from the field — full mobile app for property inspections, photos, and notes on-site
- Happier policyholders — automatic status updates mean fewer “what’s happening with my claim?” phone calls
- No long-term contracts — month-to-month billing, cancel anytime, no cancellation fees
- Priced for solo adjusters — starts at $97/mo vs. $500–$2,000/mo for enterprise platforms like VCA or ClaimWizard
Get Started With ClaimFlow in 3 Steps
No credit card required. No setup fees. Full access to all public adjuster software features for 14 days.
Create Your Account
Sign up in 2 minutes. No credit card, no contract. Instant access to your claims management dashboard and all features.
Import Your Claims
Add your current open claims in minutes. We’ll help you set up your pipeline stages, follow-up templates, and automation workflows.
Start Closing Faster
Watch your follow-ups go out automatically, documents stay organized, and policyholders stay informed — while you focus on settlements.
What Public Adjusters Say About ClaimFlow
Join the licensed public adjusters who are saving 10+ hours every week and closing more property damage claims.
“I was managing 35 open claims in a spreadsheet. ClaimFlow changed everything. I can see my entire pipeline in one screen, and the automated follow-ups alone saved me from losing a $120K hurricane claim that was about to stall.”— Mike R., Licensed Public Adjuster, Florida
“My policyholders used to call me 3-4 times per claim asking for updates. Now they get automatic SMS notifications at every stage. My phone barely rings anymore — and my Google reviews went from 4.2 to 4.9 stars.”— Sarah T., Licensed Public Adjuster, Texas
“The mobile app is a game-changer for property inspections. I’m at the property taking photos, adding notes, and updating the claim in real-time. No more going home to type everything up. I’m handling 40% more claims than last year.”— James D., Adjusting Firm Owner, Louisiana
The Best Claims Management Software for Public Adjusters
Public adjusters handle some of the most complex and high-value work in the insurance industry. You represent policyholders — homeowners and business owners — in their property damage claims against insurance carriers. You inspect properties, document damage, prepare detailed estimates, negotiate with adjusters and carriers, and ultimately secure fair settlements for your clients. It’s demanding, high-stakes work that can earn $10,000 to $100,000+ per claim in contingency fees.
Yet most public adjusters still manage their entire practice using spreadsheets, email inboxes, and text messages. Important documents get lost across WhatsApp threads and email chains. Follow-ups with carriers slip through the cracks. Policyholders call repeatedly asking for status updates because there’s no automated way to keep them informed. Inspection scheduling turns into phone tag. And at the end of the month, there’s no clear picture of how many claims are open, what the pipeline is worth, or which claims need attention.
ClaimFlow was built to solve exactly these problems. Unlike enterprise claims platforms like VCA Software or ClaimWizard — which charge $500 to $2,000+ per month and are designed for large independent adjusting firms and third-party administrators — ClaimFlow is purpose-built for solo public adjusters and small PA firms operating in states like Florida, Texas, Louisiana, the Carolinas, and New York where property damage claims are most concentrated.
As a public adjuster CRM and claims management platform, ClaimFlow gives you a visual claims pipeline that tracks every claim from First Notice of Loss (FNOL) through documentation, inspection, estimate, negotiation, and settlement. Automated SMS and email follow-ups fire at every stage — chasing carriers for responses, requesting documents from policyholders, and sending status updates — without you lifting a finger. A full mobile app lets you update claims, capture photos, and communicate with clients directly from property inspection sites. Plans start at just $97/month — a fraction of what enterprise platforms charge.
Whether you’re a newly licensed public adjuster building your first book of business or an experienced PA managing 50+ open claims across multiple storm events, ClaimFlow gives you the insurance claims tracking software you need to stay organized, close claims faster, and earn more. Start your free 14-day trial and see why public adjusters across the country are switching to ClaimFlow.
Public Adjuster Software: Frequently Asked Questions
Everything you need to know about ClaimFlow claims management software.
Is ClaimFlow built specifically for public adjusters?
Yes. Unlike generic CRMs or enterprise claims platforms, ClaimFlow was designed from the ground up for public adjusters and small adjusting firms. Every feature — from the pipeline stages (FNOL to Settlement) to the automated follow-up sequences — reflects how PAs actually work in the field. Whether you handle water damage claims in Florida or hail claims in Texas, ClaimFlow adapts to your workflow.
How long does it take to set up ClaimFlow?
Most public adjusters are up and running within 24 hours. Create your account, import your open claims, and configure your pipeline stages. We provide onboarding support to help you set up automation workflows, intake forms, and communication templates from day one. No IT skills or technical knowledge required.
Do I need any technical skills to use claims management software?
Absolutely not. If you can use email and text messaging, you can use ClaimFlow. The interface is designed to be intuitive for field professionals, not IT teams. We also offer white-glove onboarding during your free trial to make sure your claims pipeline, follow-up automations, and intake forms are configured perfectly.
Can I use ClaimFlow from my phone at property inspection sites?
Yes. ClaimFlow has a full-featured mobile app for iOS and Android. Take property damage photos, update claim statuses, add inspection notes, message policyholders, and check your claims pipeline — all from your phone at the property site. Your data syncs instantly across all devices.
How do automated follow-ups work in ClaimFlow?
You set up trigger rules based on claim stages. For example: when a claim moves to “Documentation,” ClaimFlow automatically sends an SMS to the policyholder requesting damage photos, and an email to the carrier requesting the policy declaration page. When a claim sits in “Negotiation” for more than 7 days, ClaimFlow sends a follow-up to the carrier. You define the messages and timing — ClaimFlow handles the sending.
Can ClaimFlow help me migrate from spreadsheets or another system?
We offer hands-on migration support included free with every plan. Whether you’re coming from Excel spreadsheets, Google Sheets, another CRM, or pen-and-paper, our team will help you import your open claims, set up your pipeline stages, and configure your automations. Most migrations are completed within a single onboarding call.
Is there a contract or long-term commitment?
No. ClaimFlow is month-to-month with no long-term contracts and no cancellation fees. Start your 14-day free trial without a credit card, explore all features, and cancel anytime if it’s not saving you time and helping you close more claims.
How is ClaimFlow different from ClaimWizard, VCA Software, or ClickClaims?
ClaimWizard, VCA Software, and ClickClaims are enterprise-grade platforms built for large independent adjusting firms and TPAs — complex to configure, expensive ($500 to $2,000+ per month), and packed with features solo PAs will never use. ClaimFlow is purpose-built for public adjusters and small firms starting at just $97/month, scaling up to $497/month for multi-adjuster agencies. Every feature is focused on the PA workflow: FNOL intake, document collection, property inspection scheduling, estimate tracking, carrier negotiation, and settlement management.
Ready to Manage Your Claims Practice Like a Pro?
Join the public adjusters across Florida, Texas, Louisiana, and 40+ states who are saving 10+ hours every week with ClaimFlow claims management software.
Start Your 14-Day Free Trial →No credit card required. Full access to all features. Cancel anytime.
Public Adjuster Software